Minutes of the BioMinT kick-off meeting (20/01/03)

1. Steering Committee meeting.
 
The committee requested further information on Peter Bracken's role as
administrator.

Contractual matters
Clarification is required on the format and content of the 12-monthly
period reports. Peter Bracken to provide an overview of report format,
content and submission procedure.

Planning
It was proposed that the project manual be produced by Terri/Peter Bracken
and, when completed, hosted on the password protected BioMinT pages on the
Manchester webserver. The webserver space should be set up within the next
two weeks.

It was proposed that the next meeting be held in Manchester sometime in
the second half of March. It was suggested that 3 possible dates be
proposed within the next 2 weeks so that participants have enough notice
to attend and time to make appropriate travel arrangements. It was also
proposed that the first end user club meeting should be held as part of
the Manchester meeting, possibly on the following day. Finally it was
proposed that BioMinTs scientific officer appointed by the Commission
could be invited to the meeting in Manchester.

It was agreed that a BioMinT mailing list should be set up and that
matters requiring pressing attention should carry the text 'urgent' in the
subject line. It was also agreed that, where a suggestion relating to the
project is made via email and no response from is made from a partner
within 7 days, the partner is considered to have agreed with the
suggestion. However, sufficient provision must be made for partners who
are absent, on holiday, etc.


2. Work Package 11, Management.

Monitoring of work
Peter Bracken to Email the time sheet template to the partners.

Meeting with EUC members
It was proposed that this could take place together with the next
technical meeting in March.

It was suggested that the completion date of WP5 should be shifted from
month 21 to 28, with no affect on duration. The work package would include
an additional deliverable at 24 months.


3. Work Packages 8 and 10
It was agreed that the partners should provide a description of
'background' information, such as currently existing software and
databases, brought into the project which will ensure clarity on the issue
of intellectual property ownership. It was proposed that this should occur
by the end of the month.
 
A consortium agreement is to be drafted by mid-Febuary for distribution to
all partners.